Campus Living Job Vacancies


The Campus Living group brings together state-of-the-art campus facilities and commercial services at NUI Galway and has a mission to enhance the experience of the university community by expanding the services offered to staff, students, partners, visitors and alumni.

The Campus Living group oversees the following commercial services at NUI Galway: campus residences, conferences and events, summer study programmes, English language programmes and catering and retail outlets on campus.

View current job vacancies at Campus Living below.

Accounts Receivable Administrator

JOB TITLE: Accounts Receivable Administrator
JOB TYPE: Permanent
REPORTS TO: Head of Finance


The holder has specific job contact with:

  • Campus Living Finance team, Campus Residences General Manager, Summer Business Manager, Academic Manager, Campus Living Facilities Manager, Accommodation Manager, Campus Living Shop Manager, NUI Galway Conference Office and other general Staff
  • External Contractors


As Accounts Receivable Administrator, you will be responsible for managing receivables and ensuring all payments are processed accurately and on time.

  • Responsibility for the collection of debtor accounts
  • Responsibility for managing student licence fee income
  • Responsibility for cash management and performing cash control accounts
  • Debtors reconciliations in line with month-end reporting
  • Manage overall customer query and payment resolution i.e. copy invoices, statements & follow-up to ensure credit requests are approved
  • Present monthly KPI Dashboard to the head of finance (Debtors Days/Overdues etc.)
  • Deal with the relevant commercial team on problem accounts to ensure prompt payment or remedial actions
  • Building and maintaining relationships with key internal and external individuals
  • Ensure customer invoices and statements are sent in a timely fashion and posted to accounts system.
  • Prepare and File bi monthly VAT Returns
  • Processing of weekly payroll during summer period for part time staff. Reconciling timesheets to rosters
  • Assist with month end, year end and audit queries
  • Monthly reconciliation of bank accounts
  • Cover for other accounts role: payables processing; input of purchase invoices; reconciliation of supplier accounts


  • Enforcing all company policies and procedures
  • Assist with any ad-hoc project as required by the Head of Finance
  • Respond in a timely manner to requests for information from internal departments
  • Leads Change – Challenges the current perspective to drive continuous improvement
  • Communicates Effectively – uses communication skills to influence colleagues and senior managers; switches easily from high level to detailed information as needed; reads and adapts


  • A good knowledge of computerised accounts ie SAGE, Thesaurus Payroll and Microsoft Excel is essential.
  • Excellent communication & numeracy skills
  • Ability to work on own initiative & as part of a team with a can do attitude
  • Proven ability to work in a fast paced environment where multi-tasking, flexibility & adaptability are key
  • Attention to detail


To be considered suitable for this position candidates:

  • 2+ years accounts receivable experience
  • Accounting Technician qualification or equivalent is desirable
  • Will be standards driven with a keen attention to detail
  • Will be competent in the use of Microsoft Office in particular excel


39 hour week.


1 December 2017


CVs can be emailed to


T: 091 495322